Stop chasing supplier statements. Tallyback does it for you.
Upload your purchase daybook and supplier list. Tallyback emails every supplier for their statement, reconciles each one as it arrives, and chases copies of any invoice missing from your books.
7 days free for our first 100 customers. No card needed. UK-hosted.
| Result | Ref | Theirs | Ours |
|---|---|---|---|
| Matched | INV-0412 | £1,240.00 | £1,240.00 |
| Matched | INV-0419 | £386.40 | £386.40 |
| Not on our daybook | INV-0431 | £612.00 | – |
| Amount differs | INV-0425 | £540.00 | £450.00 |
| INV-0431: copy requested from supplier · INV-0425: likely VAT left off when posted | |||
How it works
Set it up once a month in a couple of minutes. Tallyback does the emailing, matching and chasing.
Upload
Export your purchase daybook and supplier list from Xero, Sage or QuickBooks, or use any CSV or Excel file.
Request
Tallyback emails each supplier for their statement, in your company's name, with polite reminders if they don't reply.
Reconcile
Statements are read as they arrive — Excel, PDF or even a photo — and matched line by line to your daybook.
Chase
Missing invoices are requested from the supplier and sent straight to your Xero, Sage, Dext or Hubdoc inbox.
Built by an accountant, for the month-end you actually have
The difference, explained
See exactly why the statement and your ledger don't agree: missing invoices, unallocated payments, price differences, timing.
Your errors stay with you
VAT left off, a mistyped reference, a double posting — flagged to you as a correction, never chased with the supplier.
Reads any statement
Spreadsheets, PDFs and scanned or photographed statements. It warns you if the lines don't add up to the balance.
Overheads checked too
Utilities, rent and subscriptions are spotted automatically, and you're told if this month's invoice hasn't turned up.
Suppliers can just reply
Every supplier gets their own reply address and upload link, so their statement lands in the right place with no login.
UK-hosted and encrypted
Your data stays on servers in London, documents are encrypted, and we never use your data to train AI.
Who it's for
Businesses and finance teams
Get your purchase ledger right every month without days of emails and spreadsheets.
- Catch missing invoices before year end
- Avoid paying twice or paying the wrong amount
- Keep suppliers happy with a tidy account
Bookkeepers and accountancy practices
Run supplier reconciliations for every client from one login.
- Each client kept completely separate
- All clients at a glance: who's done, who's missing invoices
- Emails go out in your client's name
Simple pricing
Priced by the number of suppliers with activity in the month, so dormant suppliers on your list don't count. Per company; practices pay per client.
Every plan includes everything. Pay monthly by direct debit, with a VAT invoice each month. No minimum term. More than 1,000 suppliers? Get in touch.
Questions
Which accounting software does it work with?
Any that can export a purchase daybook and supplier list to CSV or Excel — including Xero, Sage and QuickBooks. Copy invoices can be sent to your Xero bills inbox, Sage AI Capture, Dext, Hubdoc or AutoEntry, or to your own inbox.
What do my suppliers see?
A short, polite email from "Your company via Tallyback" asking for their statement, with a link to upload it. They can simply reply with it attached. Nothing to sign up for.
Will it send emails without me checking?
Only if you want it to. You can switch automatic sending off and send each batch yourself with one click.
Is my data safe?
Tallyback is hosted in London. Documents are encrypted, every connection uses HTTPS, and each company's data is kept separate. We act as your data processor under UK GDPR — see our privacy policy and data processing agreement.
What happens after the free trial?
Choose a plan to carry on. If you don't, Tallyback pauses — nothing more is sent — and your work stays viewable so you can come back to it.
Close your supplier accounts faster this month.
Free for 7 days. Set up in minutes.